Club Toolkit

A great first port of call for any club support is this club toolkit page. The guides and templates contained here represent current best practice and are endorsed by Athletics NZ. These have been divided into four sections, under the banners of Volunteers, Management, Marketing and Activities and Programmes.

Can’t find what you’re looking for or need further assistance? Please contact our Club Development Leader.

  • Volunteers
  • Management
  • Marketing
  • Activities & Programmes

Volunteers

Volunteers are the backbone of all community sport. Athletics clubs would not exist without them and they should be an important consideration when making decisions. We look at three key groups: Coaches, Officials and Volunteers.

It is estimated that in any given year over 2000 volunteers contribute approximately quarter of a million hours of volunteer service to our sport. Suffice to say volunteers are an important group of people!

Put yourself in the shoes of your volunteers when you are thinking about how you attract, recruit and retain. What are they looking for? What do they need? Rather than, what is easiest for us and our club.

  • Tips for Recruiting Volunteers
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  • Tips for Retaining Volunteers
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  • Volunteer Role Description - President
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  • Volunteer Role Description - Secretary
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  • Volunteer Role Description - Treasurer
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  • Volunteer Role Description - Volunteer Coordinator
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  • Volunteer Role Description - Sponsorship/Funding Coordinator
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  • Volunteer Role Description - Get Set Go Club Coordinator
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  • Volunteer Role Description - Run Jump Throw Club Coordinator
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  • Volunteer Role Description - Club Coach
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  • Volunteer Role Description - Health and Safety Coordinator
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Coaches

What do Dame Yvette Corlett, Sir Peter Snell, Sir John Walker, Tom Walsh, Dame Valerie Adams, Nick Willis and Eliza McCartney all have in common? They were all developed by grassroots domestic coaches who work within our network of 180+ clubs nationwide. Click here to view our coaches area and resources.

Officials

Our Officials community ensure our 200+ events of regional and national significance happen safely and in accordance with World Athletics rules. Officials are a mix of former athletes, coaches, parents and general volunteers who enjoy making sport happen, and follow the action from the best seat in the house! Check out these resources for official development.

Management

The Management of the club is an important part to its operations and its future. Below are a range of resources that could help you manage your club more effectively.

Planning

  • Athletics NZ Club Planning Resource
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  • SWOT Worksheets
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  • Core Value list
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  • Action Plan Template
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Finance

  • Grant Funding: How to Guide
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  • Grant Funding Application Checklist
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  • Grant Funding Plan
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  • Athletics New Zealand Refund Policy
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Club Meetings

  • Visit Sport NZ for more information about committees, roles and meetings.

Legal

  • Athletics NZ Club Constitution Template
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  • Incorporated Society Form

Health & Safety for Clubs

  • Athletics NZ Health & Safety for Clubs
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  • Member Protection Regulation
  • Template: Club Health & Safety Policy Example
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  • Template: Club Risk Register
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  • Template: Club Health & Safety Checklist
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Event Health & Safety

  • Event Risk Management Plan Example Out of Stadia
  • Download
  • Event Risk Management Plan Example In Stadia
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  • Competition Specific Risk Assessments – Track & Field Events (guideline only)
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  • Event Site Induction Checklist Template
  • Download
  • Incident Accident Report Form Template
  • Download
  • Template: Event Risk Register
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  • TEMPLATE: HAZARD NOTIFICATION FORM
  • Download
  • EVENT HEALTH AND SAFETY INSPECTION FORM
  • Download

Marketing

Marketing can help you to raise awareness of what your club has to offer and become more visible within your community.

In an increasingly competitive market clubs and sports are often competing with each other, so it is important to market and promote your club to engage potential new members, recruit volunteers and build community and local sponsor support for your club.

Marketing & Promoting your Club

  • Tips for Managing your Clubs Online Presence
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  • Template Email: Winter member recruitment
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  • Template social posts: Winter member recruitment
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  • Winter recruitment social tile
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  • Template poster: Winter Club Recruitment
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  • Template poster: Summer Club Recruitment
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  • Template poster: Volunteer recruitment
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  • Background Document: Athletics New Zealand Membership Fees
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Activities & Programmes

Activities and Programmes is what we do. It’s the value you give your members. It’s what you have that other clubs don’t…it’s your competitive advantage. This includes the programmes that you offer on club night, club social events, club competitions and club fun runs and fundraisers.

Activity and Programme Club Case Studies – Sharing Best Practice

Case Studies are a great way to share good new stories in our sport, best practice models that others can learn from and a great way to promote your club. It is our aim to share as many of your stories as possible so we can all learn from each other.

If you have an idea or project you’d like to share as a case study, please contact mariahr@athletics.org.nz

 

Case Studies

  • GROWING MEMBERSHIP BY CREATING GREAT PROGRAMMES AND PARTNERSHIPS: ATHLETICS WELLINGTON AND GET SET GO
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  • RUNNING 101: ENGAGING THE RECREATIONAL RUNNER: SPORT MANAWATU
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  • FACILITATING POSITIVE MOVEMENT FROM JUNIOR TO SENIOR GRADES: WINTON ATHLETICS CLUB
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  • RETAINING MEMBERS BY CREATING A GREAT JUNIOR ENVIRONMENT: POINT CHEVALIER ATHLETICS CLUB AND RUN JUMP THROW
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  • GROWING JUNIOR PARTICIPATION: WELLINGTON KIDS CROSS COUNTRY SERIES
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  • ENGAGING THE ADULT RUNNER: TEMPOFIT
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  • REINVENTING A CLUB: HIBISCUS COAST ATHLETICS CLUB
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  • ENGAGING THE RECREATIONAL RUNNER THROUGH EFFECTIVE PARTNERSHIPS: ATHLETICS WELLINGTON AND TEMPOFIT
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  • GROWING JUNIOR PARTICIPATION THROUGH USING AGE APPROPRIATE PROGRAMMES: MANGERE ATHLETICS CLUB
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  • PARKRUN AND HATEA HARRIERS PARTNERSHIP: EMBRACING THE RECREATIONAL RUNNER MARKET
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  • PARA ATHLETICS DEVELOPMENT: PARAFED AUCKLAND AND OWAIRAKA ATHLETICS CLUB PARTNER TO OFFER MORE OPPORTUNITIES
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Club Programme & Event Guides

  • BASIC EVENT RULES GUIDE FOR OFFICALS
  • Download
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