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Current Vacancies

 

Database Administrator (0.6 FTE)

ABOUT ATHLETICS NEW ZEALAND

Athletics New Zealand’s role is to encourage, enhance and promote all aspects of athletics in New Zealand and each week thousands of people take part in Athletics NZ initiatives. From grass roots community participation to international high-performance competition, disciplines include track and field athletics, cross country running, mountain running, road running, road walking as well as associated programmes and development initiatives. 

Working in a small, focused team environment, this hands-on position requires database management and administration capabilities with a high-quality customer service approach, working within the rewarding context of a leading national sports organisation.

Candidates will need to have experience in database management and digital platforms with an in-depth understanding of membership management systems. The successful candidate will be highly organised,  process and systems driven with the ability to work autonomously and as part of a wider team.  Strong communication and relationship building skills are a must to be successful in this role.

A background in a similar role in a membership, not-for-profit or sport organisation and/or experience in broader corporate service areas will be highly regarded.

POSITION CONTEXT:

Responsible to the Commercial and Marketing Manager, the Database Administrator provides operational leadership for Athletics New Zealand’s database management platform. This is a pivotal role as the first point of contact with our Clubs, Centres and individual members through their interaction with the database management platform. The Database Administrator will assist with the transition to a new/updated database management platform, including providing training, support and advice for clubs and Centres. This role also provides analysis and reporting for the wider organisation. 

Key stakeholder and external relationships include:

  • Clubs and Centres
  • Event organisers
  • Database system provider

KEY RESPONSIBILITIES:

  • Responsible for the management of Athletics NZ’s database platform for membership and participation; ensuring accurate and quality data, and providing reporting, insights and analysis.
  • Building strong relationships with Clubs, Centres and members that use the database management platform; acting as the first point of call for all member related queries and providing information, knowledge and support to users of the system.
  • Upskilling Clubs, Centres and ANZ staff on realising the full capabilities of the new/updated database management platform.
  • Setting up event and competition registrations including NZ Championship competitions, Rotorua Marathon and third-party events as requested.
  • Management of administration around the various membership groups including coaches, officials and non-member participants

COMPETENCIES/EXPERIENCE:

  • Sound experience in database management and digital platforms
  • In-depth understanding of membership management systems
  • Experience in managing migration and roll out of a new database platform and/or project management experience
  • Process and systems driven with an eye for detail
  • Highly organised, approachable and collaborative working style
  • Excellent problem-solving, interpersonal and communication skills with an ability to build relationships with a variety of people
  • Ability to work autonomously and as part of a wider team
  • A passion for sport, as well as demonstrated empathy in a volunteer environment
  • Ability to work well with our volunteer club administrators

LOCATION AND HOURS

The Athletics New Zealand office is located in Rosedale, Auckland. This is a permanent 0.6 FTE position.

TIMELINES – IMPORTANT INFORMATION FOR CANDIDATES

Athletics New Zealand anticipates the selection panel interviews to be held between 16-18 May and we anticipate appointing the Database Administrator about 25 May. The successful candidate would be expected to commence duties as soon as possible following appointment, mindful of notice periods required.

APPLICATIONS

Applications should be forwarded to Susan de Alwis, Administrator, by close of business Sunday 8 May.

Preferred Format: Athletics NZ prefers a 1 to 2-page letter of introduction and an accompanying CV of no more than 5 pages, merged as one MS Word or PDF file.

This information should be sent electronically to susan@athletics.org.nz with the subject identifier of the email to be formatted as follows: Database Administrator – Athletics New Zealand <<Your Name>>

ENQUIRIES

In the first instance any enquiries regarding the Database Administrator role should be directed to Susan de Alwis. Email: susan@athletics.org.nz

Athletics NZ Database Administrator Full Job Description

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